Boosting Productivity: This is Why You Need A Solid Project Management Tool

What is Project Management?

Project management involves planning, executing, monitoring, and closing projects in a systematic manner. Defining project goals, developing schedules, allocating resources, and overseeing the development and delivery of a project to ensure it meets its objectives on time and within budget is all part of project management.  

What makes project management so important?

The project management process provides a structured framework that allows teams to work more efficiently and complete tasks in a logical order. This is possible to achieve with a workflow that organizes that exact structure.

Moreover, efficient resource allocation - including time, manpower, and budget - ensures that no resources are wasted and maximum output is achieved. Another great benefit can be found in the ability to identify and address potential risks early in the project, minimizing the likelihood of unexpected issues derailing the project.

Quality standards are enforced by project managers to ensure the final deliverables meet or exceed client expectations. Tools for project management facilitate effective communication between team members, stakeholders, and clients, which is key to project success. Lastly, it helps to set realistic timelines and milestones, making sure the project is completed on time.

What are the challenges of Project Management maintenance, and how are they being mitigated?

• Overstretching: Project management minimizes scope creep, the tendency for a project's scope to grow beyond its original goals.
• Controlling costs and preventing unexpected expenses is a major goal of project managers.
• Timeline Delays: Identifying and resolving issues that might delay projects is easy with efficient scheduling and monitoring.
• Allocating resources: Resource management ensures that resources are utilized optimally and are available when needed.
• Failure of communication: Using project management tools and methodologies can reduce the risk of misunderstandings by promoting effective communication.

Who benefits from project management?

• Project Teams: Clearly defined roles and responsibilities, along with streamlined communication, contribute to better team performance.
• Managers: Project managers benefit from improved control, which allows them to make informed decisions.
• Stakeholders: The satisfaction of stakeholders is based on clear project goals, regular updates, and successful delivery.
• Clients: The client benefits when projects are completed on time, within budget, and to their satisfaction.
• Organizations: Managing projects successfully contributes to an organization's reputation, its efficiency, and its overall success in delivering quality products and services.

What is IV-Leads Project Management tool of choice?

There are great options out there for tools that can effectively manage your projects, assignments and deadlines. As an example we can mention ProofHub, Trello, ClickUp or Jira. There really is an abundance of tools that you can use. But if we had to pick just one that we think is worth your buck, it would have to be Asana. 

Asana is very simple to use but can also handle complex workflows, reports, and integrations. It offers more features than most competitors with pretty much the same interface to help you streamline your activities.

It has one drawback - there’s no built-in mind map view. The rest of the platform though, is very impressive - you can view your tasks in a list, a Kanban board or a timeline view. Asana offers 50+ project templates and a Gantt chart with timelines. It also offers the option to create custom rules to automate common tasks and minimize errors.

There are a lot more features and we recommend you to visit their website and check them out. This is our go to Project Management tool, and it’s definitely worth taking advantage of their 1 month free trial.

There’s a lot to dig in with this platform but they provide training materials to make your life easier in that regard. You can also contact us for further information and tips on how to smoothly onboard your team with Asana.